ENSC09 Little Falls Spillway Rehab
Team Members: Chris Dowd, Taylor Ziegler, Donald Jones, Sophia Dien
Faculty Advisor: Doug Forker
Sponsor: Avista
Center for Engineering Design and Entrepreneurship
Civil Engineering Department Student Project
REQUEST FOR PROPOSAL
Little Falls Spillway Gate Rehabilitation
Due Wednesday, October 14, 2015
CEDE - Civil Engineering requests a student project proposal for the following project:
THIS PROJECT WILL INVESTIGATE THE HYDROLOGIC CHARACTERISTICS OF THE LITTLE FALLS DAM AND THE DRAINAGE BASIN TO DETERMINE A SUITABLE DESIGN FLOOD TO BE USED FOR DESIGNING THE FUTURE ALTERATIONS TO THE SPILLWAY. A CONCEPTUAL DESIGN FOR THE SPILLWAY THAT ELIMINATES THE FLASH BOARD IN USE AND ALLOWS FOR BETTER CONTROL OF LAKE LEVELS WITH SAFE AND JUSTIFIABLE FLOW CAPACITY.
SUMMARY OF RFP INFORMATION
Due October 14, 2015 before 4:00 PM PST
One digital copy in pdf format that will uploaded to the project directory on the FolioTek server and one hard copy of the proposal submitted to your advisor. The proposal must be complete and contain the signatures of each team member and advisor.
Project Description:
The CEDE - Civil Engineering Department is requiring a proposal from the group of student engineers to provide comprehensive engineering efforts related to the conceptual design of modification and rehabilitation of the Little Falls Spillway Gate.
At the time the Little Falls Hydroelectric Development was built, it was designed with two Tainter Gate spillways and a long ogee crest section for overflow and water elevation control. The dam has since been raised up in most areas except the ogee crest to allow for additional pressure head and more generation. The ogee section is then built up with flash boards in the summer (low flow) months and holds the reservoir level up after construction. In spring, when the high flows hit the Spokane River it becomes necessary to remove the flashboards to prevent any other overtopping of the dam. Removing the flash boards and rebuilding them later in the year is a dangerous and wasteful practice. The project will address this situation and determine recommended improvements.
The project will also require the implementation of project management techniques in the completion of the engineering efforts, including interaction with the project sponsors, liaisons, project advisors, and outside experts. The project management will monitor team effort and progress, update the project schedule, prepare status reports, and coordinate the successful completion of the design project.
EVALUATION PROCESS
The proposal evaluation process will be determined by the project advisor in conjunction with the CEDE, the project sponsor, and the CEDE Design Advisory Board. It will be based on the organization of the project efforts reflected in the proposal and the educational goals achieved in the completion of the proposal. Note that some efforts in the project are oriented to achieve educational goals that are not required to achieve the project sponsors goals.
BACKGROUND INFORMATION
A variety of hydrologic and hydraulic data is available both from the project Sponsor, AVISTA Utilities, and a number of governmental organizations. All data sources must be identified and reviewed; local, state and federal agencies are all possibilities.
PROJECT INFORMATION AVAILABLE FROM SPONSOR
The AVISTA Utilities has information on the Little Falls Spillway. Pertinent information that is available will be provided to the team.
STUDENT PROJECT ACTIVITIES REQUIRED
The student project group will, at a minimum, provide the following efforts and deliverables in the completion of the project addressed in this proposal:
Scope of Activities Required to Meet Sponsors Goals
Task 100 Project Management and Coordination
The student group shall organize, manage and coordinate the efforts required to accomplish the project using standard project management and contract administration techniques. Key management activities are identified below:
Sub-Task 110 Kick-off Meeting
The Student Team will conduct a kickoff meeting with their project advisor and sponsor liaison's to gain familiarity for the project and to solicit input, gather available data and information.
Sub-Task 120 Routine progress-review meetings
Routine progress-review meetings will be conducted on a regular basis. Weekly progress reports are required and are to be submitted electronically to the advisor by 5:00 pm each Thursday. Weekly progress reports must include, at a minimum, activities completed by each team member for the current week, expected work for the upcoming week, and updates to the project design budget and schedule.
In addition, a complete hardcopy record of the project reports and files must be maintained by the student team and be made readily available during consultations with the advisor. Typical method would be a project notebook. The advisor and liaison will ask to review this notebook periodically to discover the status of the work being completed.
Sub-Task 130 Regular Advisor and Liaison Meetings
After the kick-off meeting, the Student Team will have routine work sessions to accomplish deliverables.
All meetings with advisor and liaison MUST be arranged by members of the Student Team at least 2 days in advance of the meeting. The Project Manager will send a meeting agenda and the minutes from the previous meeting to the advisor, project partners, and liaison at least 2 days prior to the meeting. All meetings must be documented by the Student Team in the form of meeting minutes with action items identified and who will be responsible for that action.
Sub-Task 140 Quality Assurance/Quality Control
The Student Team will perform a methodical QA/QC effort in a manner suitable to the project advisor and liaison, to prevent incorrect, sub-standard or dangerous results from being included in the end of semester project reports.
Sub-Task 150 Project Schedule / WBS /Gantt Chart and Project Budget
The proposal must contain a Gantt chart that shows the due dates from the CEDE schedule as milestones, each sub-task, the duration of time proposed to complete the subtask and the team member responsible for the subtask. The Gantt chart will show at least the end date for the subtask (start date, duration are possible) dependent tasks.
The student group will include a “proposed” budget that details the costs of completing the project design tasks. This budget is not the “engineers construction cost estimate” to complete the implementation of the design; rather, it is the costs to perform the engineering tasks and includes the fictitious value of project team personnel hours. The value of the personnel hours and direct costs (travel, books, and models) will be the proposed budget and will simulate the budget a consulting group would charge to complete the project.
Task 100 Deliverables
- Electronic copy of agenda for team meetings.
- Electronic updates to project design budget and schedule that includes budget and personnel hours for each sub-task in the entire project.
- Electronic copy of resolutions and action items for each meeting.
- Statement on the QA/QC activities for reports submitted at the end of each semester to describe the review and checking procedure employed.
Task 200 Project Data Collection and Site Visits
Work collaboratively with partners and regulatory agencies to develop project data suitable for a preliminary design. Data may include watershed flow records, frequency curves, precipitation and reservoir sizes. Proposal submitted is to identify data needs and collection methods for project.
Sub-Task 210 Hydrologic Data
Collect and maintain a record of information gathered to support design.
Sub-Task 220 Hydraulic Data
Collect and maintain a record of information gathered to support design
Sub-Task 230 Spillway and Gate Structural Data
Collect and maintain a record of information gathered to support design
Task 200 Deliverables
- Electronic copy of data, reports or other information to be included in the project report.
Task 300 Construction Methods and Code Requirements
Determine specific requirements of applicable Regulations and Codes for the alternative Designs. Make reasonable predictions of what construction methods and equipment would be required for alternative designs. Examples would include: mixers, cranes, scaffold, sprayers, etc.
Sub-Task 310 Prepare Summary of Construction Methods
Develop a summary of methods used to construct shelters and evaluate approximate costs for those methods.
Sub-Task 320 Prepare summary of Code Requirements Alternatives
Develop a summary of building code requirements so that costs for various alternative materials can be estimated.
Task 300 Deliverables
- Electronic copy of data and analysis and evaluations, completed to be included in the project report
Task 400 Evaluation of Alternative Gate Designs
The student team will select, analyze, compare and evaluate alternative designs that would be suitable for the project goals..
Sub-Task 410 Select Material Alternatives
Perform a literature review to justify the material alternatives used in evaluation. All materials will be used in ways to increase ballistic resistance and to increase the sustainability of the shelters.
Sub-Task 420 Use Systematic Evaluation Methods to Compare Materials
Perform a evaluation of material alternatives using a suitable multi-criteria matrix method.
Task 400 Deliverables
- Electronic copy of data and analysis and evaluations, completed to be included in the project report.
Task 500 Preliminary Designs
The student team will select preferred alternative to achieve project goals. The specifics will be determined by the team in the project proposal document.
Sub-Task 510 Prepare Design Drawings
Prepare AutoCAD drawings for selected alternative.
Sub-Task 520 Prepare Cost Estimates for Gate
Prepare engineers estimate for selected alternative.
Task 500 Deliverables
- Electronic copy of drawings, design calculations, calculations, data and analysis and evaluations, completed to be included in the project report.
Task 600 Sustainability Evaluation
Based on the adopter needs, and the understanding of the regulatory requirements, evaluate the selected alternative the project for overall sustainability and identify other opportunities for increasing sustainability that are potentially achievable. Specific information for the project will be established in the proposal document.
a) Describe the specific environmental and energy conservation benefits of the designs.
b) Describe the economic and social benefits of the design.
c) Summarize how your design will meet the project goals and objectives.
Task 600 Deliverables
- Electronic copy of data and analysis and evaluations, completed to be included in the project report
Task 700 Project Economic Evaluation
Prepare a section of the design report that identifies issues that are related to the overall costs of the designs. The considerations will includes savings from reduced injuries, savings from annual maintenance costs and comparison to offsetting increased construction costs.
Sub-Task 710 Summary of Political Impacts
Summarize impacts from governmental support of troops, or other incentives.
Sub-Task 720 Summary of Costs Estimates
Prepare time value of money calculations for comparison of each alternative material.
Task 700 Deliverables
- Electronic copy of data and analysis and evaluations, completed to be included in the project report
Task 800 Project Reports and Presentations
The project team is required to prepare and present on the progress of the project.
Task 800 Deliverables
- Specific information to be placed into proposal document.
PROJECT SCHEDULE
Timeliness of project completion is critical. The project schedule contains some specific milestones and also must accommodate the academic calendar.
The student group will use the general dates below to develop the comprehensive schedule for the proposal.
Wed., 9/2 Initial Senior Design Meeting & Overview with students; 3:10 pm; Hemm 004
Wed., 9/9 Fall Workshop & Social, 3:10 - 5:10 pm; Meet & Address Project Goals; Team Photos Taken Hemm Ballroom
Wed., 9/16 Academic Session #1 – Project Plan Workshop; 3:10 pm; CE-Jeps 123
Wed., 9/23 Academic Session #2 – Team Work & Communication; 3:10 pm CE-JEPS127
Wed., 9/30 Academic Session #3 – 3:10 All Groups - Globe Room, Cataldo
Wed., 10/14 Project Plans due in FolioTek by 4 pm. Proposal requires Faculty Advisor signature!
Wed., 10/21 Project Plan Presentation & Review Session; 3:10 pm – 6:10 pm
Wed., 11/4 Academic Session #4 – Report Writing; 3:10 pm, CE-Jeps127
Wed., 12/9 Project Status Presentations 3:10 - 6:10 pm
Fri., 12/11 Final Project Status Reports, due in FolioTek by 4 pm, signed by Faculty Advisor. Preliminary Technical Support Form & Preliminary Cost Estimate also due in FolioTek today!
Wed., 1/20 Academic Session #5 - Working toward Completion – 3:10 pm
Wed., 2/17 Project Status Presentations 3:10 – 6:10 pm
Fri, 2/19 Final Fabrication Drawings (Reviewed and Signed by Tech Support staff) to FolioTek by 4 pm
Wed., 3/2 Team Photos and Summaries to Toni Boggan by 4 pm
Wed., 4/27 Design Exposition Day
Final Project Reports due by 4 pm
Displays in Herak Atrium 10am – 2pm
Final Presentations, 3:10 – 6:10 pm