2015-2016 Senior Capstone

Team Members: Allison Nichols, Michele Cusick, Cody Sprague, Alex Marvick

Faculty Advisor: Russell Mau 

Sponsor: Esvelt Environmental Engineering

Liaison: Mark Esvelt 

Center for Engineering Design and Entrepreneurship

Civil Engineering Department Student Project

REQUEST FOR PROPOSAL

Cle Elum Water Department Surface Water Treatment Expansion

Due Wednesday, October 14, 2015

CEDE - Civil Engineering requests a student project proposal for the following project:

 DESIGN OF AN EFFECTIVE AND FEASIBLE WATER TREATMENT SYSTEM TO REMOVE FLUORIDE FROM THE ROARING CREEK WATER SYSTEM WATER.

 SUMMARY INFORMATION

Due October 14, 2015, before 4:00 PM PST

 One digital copy in pdf format uploaded to the FolioTek server. Must be signed by Project Adviser.

  Project Sponsor

The sponsor of this project is:

 Esvelt Environmental Engineering

Mark Esvelt, P.E.

8908 E. Dalton Avenue
Spokane, WA 99212
509-926-3049/mark@esvelt.com

 

Project Liaison & Faculty Advisor:

Russell Mau, PE

russell_mau@hotmail.com

 Project Description:

THE CEDE - CIVIL ENGINEERING DEPARTMENT IS REQUIRING A PROPOSAL FROM THE GROUP OF STUDENT ENGINEERS TO PROVIDE COMPREHENSIVE ENGINEERING EFFORTS RELATED TO THE EVALUATION, SIZING AND PRELIMINARY DESIGN FOR EXPANSION OF THE EXISTING WATER TREATMENT FACILITY IN CLE ELUM. ENGINEERING ACTIVITIES WILL INCLUDE ELEMENTS OF CIVIL AND ENVIRONMENTAL ENGINEERING. THE STUDENT TEAM IS EXPECTED TO RESEARCH EXISTING LITERATURE AND COMPARE DESIGN ALTERNATIVES SO THAT EFFECTIVENESS, COST, CONTRUCTABILITY, APPROPRIATENESS OF TECHNOLOGIES, AND OVERALL COMPATIBILITY WITH THE PROJECT GOALS CAN BE USED TO SELECT THE MOST DESIRABLE SOLUTIONS.

 Tasks will include, but are not limited to the following:

1.  Project Literature Review:

The project team will review existing literature to obtain data upon which to base designs and evaluation of design alternatives.

2.  Collect Project Information:

The team will investigate the current water quality, flow, projections of flow as future development occurs, and current water system components and demands. The team also will investigate the regulations regarding treatment requirements.

3.  Water Treatment System Design:

The project team will investigate at least three alternatives and select a preferred design for a system that effectively meets the regulatory requirements and owner’s needs. 

4.  Water Treatment System Evaluation:

The team will evaluate the performance and cost of the preferred design.

Project activities will result in the preparation of reports, calculations, drawings and presentations that accomplish the tasks given in the scope.

 PROPOSAL EVALUATION PROCESS

The proposal evaluation process will be determined by the project advisor in conjunction with the CEDE, the project sponsor, and the CEDE Design Advisory Board.  It will be based on the organization of the project efforts reflected in the proposal and the educational goals achieved in the completion of the proposal.  Note that some efforts in the project are oriented to achieve educational goals that are not required to achieve the project sponsors goals.

 BACKGROUND INFORMATION

The existing rapid rate filtration surface water treatment system in the Cle Elum Water Department, serves the City of Cle Elum, City of South Cle Elum and Suncadia Resort, is experiencing greater water demands. The current treatment consists of two treatment trains, each with a capacity to treat 2 million gallons per day. Water demands have reached 1.8 million gallons per day, on a maximum day basis, so expansion appears to be required. 

 To select a preferred treatment approach, the design team will determine the appropriate capacity for the expansion and investigate and evaluate different treatment systems and evaluate the various support equipment and systems, to determine the most cost-effective approach for providing redundancy and reliability.

 

PROJECT INFORMATION AVAILABLE FROM PROJECT PARTNERS

Sponsor and liaison have existing information dealing with the project. That information will be made available to the project team.

 The project team will rely on only this RFP and publicly available information to properly prepare the project proposal.

 STUDENT PROJECT ACTIVITIES REQUIRED

The student project group will, at a minimum, provide the following efforts and deliverables in the completion of the project addressed in this proposal:

 

Scope of Activities Required to Meet Project Goals

 

Task 100                          Project Management and Coordination

The student group shall organize, manage and coordinate the efforts required to accomplish the project using standard project management and contract administration techniques. Key management activities are identified below:

 

          Sub-Task 110                   Kick-off Meeting

The Student Team will conduct a kickoff meeting with their project advisor and sponsor liaison's to gain familiarity for the project and to solicit input, gather available data and information.

 

          Sub-Task 120                   Routine progress-review meetings

Routine progress-review meetings will be conducted on a regular basis as follows:

Weekly progress reports are required and are to be submitted electronically to the advisor by 5:00 pm each Thursday. Weekly progress reports must include, at a minimum, activities completed by each team member for the current week, expected work for the upcoming week, and updates to the project design budget and schedule.

In addition, a complete hardcopy record of the project reports and files must be maintained by the student team and be made readily available during consultations with the advisor. Typical method would be a project notebook. The advisor and liaison will ask to review this notebook periodically to discover the status of the work being completed. 

 

          Sub-Task 130                   Regular Advisor and Liaison Meetings

After the kick-off meeting, the Student Team will have routine work sessions to accomplish deliverables.  Weekly progress meetings to report the project activities and status are required.  The weekly status reports will be submitted electronically to the advisor by 5:00 pm each Thursday. Weekly status reports must include, at a minimum, activities completed by each team member for the current week, the numbers of hours spent by each team member and the expected work for the upcoming week, and will also be used to update the project design budget and schedule.

 

In addition, a complete hardcopy record of the project reports and files must be maintained by the student team and be made readily available during consultations with the advisor. Typical method would be a project notebook. The advisor and liaison will ask to review this notebook periodically to discover the status of the work being completed. 

 

All meetings with advisor and liaison MUST be arranged by members of the Student Team at least 2 days in advance of the meeting. The Project Manager will send a meeting agenda and the minutes from the previous meeting to the advisor, project partners, and liaison at least 2 days prior to the meeting.  All meetings must be documented by the Student Team in the form of meeting minutes with action items identified and who will be responsible for that action.

 

          Sub-Task 140         Quality Assurance/Quality Control

The Student Team will perform a methodical QA/QC effort in a manner suitable to the project advisor and liaison, to prevent incorrect, sub-standard or dangerous results from being included in the end of semester project reports.

 

          Sub-Task 150         Project Schedule / WBS /Gantt Chart and Project Budget

The proposal must contain a Gantt chart that shows the due dates from the CEDE schedule as milestones, each sub-task, the duration of time proposed to complete the subtask and the team member responsible for the subtask. The Gantt chart will show at least the end date for the subtask (start date, duration are possible) dependent tasks.

 

The student group will include a “proposed” budget that details the costs of completing the project design tasks. This budget is not the “engineers construction cost estimate” to complete the implementation of the design; rather, it is the costs to perform the engineering tasks and includes the fictitious value of project team personnel hours. The value of the personnel hours and direct costs (travel, books, and models) will be the proposed budget and will simulate the budget a consulting group would charge to complete the project.

 

Task 100 Deliverables

• Electronic copy of agenda for team meetings.
• Electronic updates to project design budget and schedule that includes budget and personnel hours for each sub-task in the entire project.
• Electronic copy of resolutions and action items for each meeting.
• Electronic copy of the schedule.
• Electronic copy of Student Team roles and responsibilities.
• Statement on the QA/QC activities for reports submitted at the end of each semester to describe the review and checking procedure employed.

 

 

Task 200                          Project Data Collection and Required Site Visits

Work collaboratively with project staff and other reliable sources to develop pertinent project data suitable for design. Data includes flow rates of water used by the water system for current and possible future demands, and water quality data. Proposal submitted is to identify data needs and collection methods for project.

 

.          Sub-Task 200.1               Literature Review

The Student Team will perform a thorough literature review to form the basis of design. Topics will include  treatment technologies.

 

           Sub-Task 200.2               Review Water Samples and Water Quality Data

The Student Team will review water sample and water quality data to provide a basis for assessing different treatment approaches.

 

           Sub-Task 200.3               Review Regulations

The Student Team will identify regulatory requirements to ensure treatment meets requirements.

 

Task 200 Deliverables

• Electronic copy of literature, data and mapping, reports or surveys completed for the project and to be included in the project report.
• Bibliographic references and annotations for significant literature used, suitable for use in conference publication.
• Provide appropriate written summary of regulations that would apply to the project.

 

 

Task 300                          Project Design Efforts

The student team will develop alternative ideas for treating the water based on the project data gathering task. The designs will include sizing analyses; mass balance and flow balance evaluations; drawings, plans or sketches; and descriptions of each alternative and issues affecting operation. The specifics will be determined by the team in the project proposal.

 

Task 300 Deliverables

·       Electronic copy of alternative descriptions.

 

Task 400                          Project Evaluation Criteria

Determine appropriate constraints for the project to be used to evaluate how each alternative meets project goals.

 

Task 400 Deliverables

·        Provide appropriate written summary of Evaluation Criteria and how they would apply to the project.

 

Task 500                          Project Costs 

The student team will develop cost estimates for constructing and operating the selected design.

 

Task 500 Deliverables

·        Provide appropriate written summary of cost estimates.

 

Task 600                          Project Sustainability Evaluation

The Student Team will evaluate sustainability of each identified design alternative. The focus will be on the energy needed to construct and then operate each alternative.

 

Task 600 Deliverables

·       Provide appropriate written discussion of the sustainability of each design alternative.

 

 

Task 700                          Select Preferred Alternative

The Student Team will utilize the information developed in the previous tasks to determine which alternative is preferred.

 

Task 700 Deliverables

·       Provide appropriate written discussion of the Evaluation Criteria scoring, costs, and sustainability that provided the basis for identifying the preferred alternative.

 

Task 800                          Project Reports, Publications and Presentations

The project team is required to prepare a final report suitable for the CEDE.

 

Task 800 Deliverables

·        Reports, publications and presentations in electronic format in a timely manner.