ENSC20 Campus Circulation and Safety
Team Members: Al Kravtsov, Kelsey Chan,
Megan Cunningham, Lucas Braafladt
Faculty Advisor: Rhonda Young, Robert Turner
Sponsor: City of Spokane
Liaison: Robert Turner
Center for Engineering Design and Entrepreneurship
Civil Engineering Department Student Project
REQUEST FOR PROPOSAL
Project Title
SFCC and SCC Campus Circulation and Safety Master Plans
Due Wednesday, October 14, 2015
CEDE - Civil Engineering requests a student project proposal for the following project:
The senior design team will develop circulation and safety plans for the Spokane Falls Community College and Spokane Community College campuses.
SUMMARY INFORMATION
Due October 14, 2015, before 4:00 PM PST
One digital copy in pdf format and one hard copy of proposal must be submitted.
Location for Proposal Delivery:
Toni Boggan,
Academic Director, CEDE
Gonzaga University School of Engineering and Applied Science,
PACCAR 214, Spokane, WA 99258.
Project Sponsor
The sponsors of this project are:
Spokane Falls Community College (SFCC)
Spokane Community College (SCC)
The liaison engineer is:
Robert Turner
City of Spokane Traffic Engineer
Phone 509-994-3239
bturner@spokanecity.org
The project advisors are:
Robert Turner
City of Spokane Traffic Engineer
Phone 509-994-3239
bturner@spokanecity.org
Rhonda Young, Ph.D., P.E.
Associate Professor of Civil Eng.
509-313-3521
youngr1@gonzaga.edu
Project Description:
SFCC and SCC are large regional community colleges with a significant student population that commutes to campus. With growing enrollment and with a history of circulation and safety problems, SCC and SFCC would appreciate a detailed analysis of their existing conditions and recommendations regarding circulation and safety for pedestrians, bicyclists, transit users, and vehicle users and deliveries
EVALUATION PROCESS
The proposal evaluation process will be determined by the project advisor in conjunction with the CEDE, the project sponsor, and the CEDE Design Advisory Board. It will be based on the organization of the project efforts reflected in the proposal and the educational goals achieved in the completion of the proposal. Note that some efforts in the project are oriented to achieve educational goals that are not required to achieve the project sponsors goals.
BACKGROUND INFORMATION
The project goal is to create circulation and safety master plans for the SFCC and SCC campuses. These plans will outline:
· existing conditions
· perceived challenges
· desired outcomes by SCC and SFCC
· proposed designs for SCC and SFCC
· proposed implementation plans for
· user education and outreach
· funding cycles and options
· sustainable designs for long term success for urban campuses
PROJECT INFORMATION AVAILABLE
The project team must familiarize themselves with the existing condition of the project and communicate with project sponsors, liaisons, and advisors to determine what information is available and to properly prepare the project proposal.
STUDENT PROJECT ACTIVITIES REQUIRED
The student project group will, at a minimum, provide the following efforts and deliverables in the completion of the project addressed in this proposal:
Scope of Activities Required to Meet Project Goals
Task 100 Project Management and Coordination
The student group shall organize, manage, and coordinate the efforts required to accomplish the project using standard project management and contract administration techniques. Key management activities are identified below:
Sub-Task 110 Kick-off Meeting
The Student Team will conduct a kickoff meeting with their project advisor and sponsor liaisons to gain familiarity for the project and to solicit input, gather available data and information.
Sub-Task 120 Routine progress-review meetings
Routine progress-review meetings will be conducted on a regular basis as follows:
a. Weekly progress reports are required and are to be submitted electronically to the advisor by 5:00 pm each Thursday. Weekly progress reports must include, at a minimum, activities completed by each team member for the current week, expected work for the upcoming week, and updates to the project design budget and schedule.
b. In addition, a complete hardcopy record of the project reports and files must be maintained by the student team and be made readily available during consultations with the advisor. Typical method would be a project notebook. The advisor and liaison will ask to review this notebook periodically to discover the status of the work being completed.
Sub-Task 130 Regular Advisor and Liaison Meetings
In subsequent meetings following the initial project kick-off meeting, the Student Team will meet weekly with the project advisor, and will also meet when needed with the project liaison(s). All meetings with advisor and liaisons MUST be arranged by members of the Student Team in advance (at least 2 days prior) and include a proposed meeting agenda sent to the advisor and/or liaison prior (at least 2 days) to the meeting. All meetings must be documented by the Student Team in the form of meeting minutes with copies of the minutes distributed within 3 days following the meeting to all team members and the project advisor and liaisons.
Sub-Task 140 Quality Assurance/Quality Control
The Student Team will perform a methodical QA/QC effort in a manner suitable to the project advisor and liaison, to prevent incorrect, sub-standard or dangerous results from being included in the end of semester project reports.
Sub-Task 150 Project Schedule / WBS /Gantt Chart
The proposal must contain a Gantt chart that shows the due dates from the CEDE schedule (shown in this document later) as milestones, each sub-task, the duration of time proposed to complete the subtask and the team member responsible for the subtask.
The student group will include a “proposed” budget that details the costs of completing the project design tasks. This budget is not the “engineers construction cost estimate” to complete the implementation of the design; rather, it is the costs to perform the engineering tasks and includes the fictitious value of project team personnel hours. The value of the personnel hours and other associated costs (travel, books, etc.) will be the proposed budget and will simulate the budget a consulting group would charge to complete the project.
Task 100 Deliverables
- Electronic copy of agenda for team meetings.
- Electronic updates to project design budget and schedule that includes budget and personnel hours for each sub-task in the entire project.
- Electronic copy of resolutions and action items for each meeting (meeting minutes).
- Statement on the QA/QC activities for reports submitted at the end of each semester to describe the review and checking procedure employed.
Task 200 Project Data Collection
Work collaboratively with project staff and other reliable sources to develop project data suitable for design. Proposal submitted is to identify data needs and collection methods for project.
Sub-Task 210 Literature Review
The Student Team will perform a thorough literature review to form the basis of design and evaluation in the project. There are a multitude of publically available campus plans on the internet that would provide good literature search material for the students.
Task 220 Project Regulatory Requirements
Determine appropriate regulatory guidelines (i.e., codes, regulations, guidelines, etc.) to use in the completion of the project. There are significant codes and regulations as to what the SFCC and SCC campus can do within the City of Spokane boundaries. Additionally, there are many comprehensive and neighborhood plans that would also influence any designs for the campuses of SFCC and SCC.
Sub-Task 230 Site Data
The Student Team will collect data on site to fill any gaps in the data discovered during literature review.
Task 200 Deliverables
· Electronic copy of literature, data and mapping, reports or surveys completed for the project and to be included in the project report.
· Bibliographic references and annotations for significant literature used, suitable for use in conference publication.
· Listing of relevant codes and regulations that apply to this project.
· Summary of safety and legal issues addressed in design.
Task 300 Project Design Efforts
The student team will develop plans, drawings, analysis, comparisons, and other design work required to successfully achieve the project goals. The specific project approach will be determined by the team in the project proposal.
Sub-Task 310 Documenting Existing Conditions and Issues
Four modes of transportation will be examined on each campus pedestrians, bicycle, transit, and vehicular/delivery. For each of these modes, the student team will identify and document existing conditions and any conflicts and gaps in the transportation network that must be addressed. The student team can look to answer some of the following key questions to help better understand existing conditions and issues:
· What are the destinations for non-motorized travel?
· What are the destinations for all modes of travel?
· Where are the biggest gaps in pedestrian and bicycle networks?
· Where are pedestrian and bicycle conflicts with vehicular traffic?
· Where are conflicts between bicycles and pedestrians?
· Where are key bus interface opportunities?
· How is parking utilized on campus?
· How can parking (supply, location, and policy) support use of transit and non-motorized circulation?
To help answer these questions and characterize existing conditions, the student team can use (if appropriate and available) field observations, campus committee discussions, online and in-person surveys of the campus community, and focus group and general campus population discussions. The student team should also review all pertinent College and City materials and documents (e.g., campus master plans, campus transportation studies, bicycle pathway plans, campus parking documents, capital improvement reports, building construction standards, comprehensive plans, and strategic plans) to better understand the existing campus transportation network. A focus should be on reviewing the documents to identify existing transportation related standards and guidelines particularly those that set transportation priorities and goals for the campus and the City. It may also be worthwhile for the student team to examine peer institution circulation and safety master plans to better define issues and opportunities for SFCC and SCC campuses.
Sub-Task 320 Identify Desired Outcomes by SFCC and SCC
The student team will work with SFCC and SCC representatives to develop desired outcomes for the circulation and safety master plan for each campus. This may also involve a review of existing master plan documents for each campus and the outcomes and goals presented therein. Effort should be made to integrate the outcomes of the circulation and safety master plans created here with existing master planning documents for each campus.
Sub-Task 330 Prioritize and Identify Critical Plan Components
Based on the results of Sub-Tasks 310 and 320, the student team will work to prioritize issues to be addressed by the circulation and safety master plan. Criteria will be developed to analyze and prioritize issues and opportunities for each of the modes of transportation analyzed. Some criteria to consider are cost, maintenance, sustainability, ability to fit into larger master plans, etc. The student team will use a decision making process based on the given criteria and the desired outcomes of campus officials to identify the most critical issues that need to be addressed in each plan. The team will then select at least the top three issues as critical plan components for which to develop specific designs, cost estimates and implementation schedules.
Sub-Task 340 Development of Proposed Designs for Critical Plan Components
The student design team will develop designs for improving circulation and safety for the most critical issues on the SFCC and SCC campuses. Some proposed facilities that can be considered for design include, off-street bicycle paths, on-street bicycle lanes, shared use roadways, bicycle parking, traffic calming devices, naked streets, complete streets, and green streets. The student team should also consider pedestrian design principles, balancing parking supply and demand, and optimizing transit routes, schedules and facilities. The final designs should include associated analyses and calculations, plans and drawings, and cost estimates.
Sub-Task 350 Development of Proposed Implementation Plans
The student team will develop an implementation plan for each campus that identifies how the critical project recommendations will be implemented as funding becomes available and any broad-level recommendations to be implemented during the potential construction of other campus projects. Each implementation plan will include potential phasing and broad-level cost estimates for projects developed from the Circulation and Safety Master Plan recommendations. Planning-level costs will be developed for the short term, medium term, and long term projects to aid each college in planning the implementation of these projects. The costs will be developed using information from comparable projects of similar nature and adjusted for each campus. The cost estimates are intended to be general order of magnitude costs, and will be based on a number of assumptions that will be documented. The student team will also provide a listing of potential funding sources for Circulation and Safety Master Plan components.
Task 300 Deliverables
· Circulation and Safety Master Plans for SFCC and SCC campuses that outline existing conditions and issues, alternatives analyzed, transit recommendations, final design specifications, and an implementation plan and associated costs.
Task 400 Project Sustainability Evaluation
Based on the users’ needs the performances of alternatives and the understanding of the safety, and regulatory requirements, evaluate the critical plan components developed in the completion of the project for overall sustainability and identify other opportunities for increasing sustainability in the overall master plans of SFCC and SCC.
Task 400 Deliverables
· Provide appropriate written presentation for all alternatives chosen that:
a) Describes the environmental benefits/costs of the project.
b) Describes the social benefits/costs of the project.
c) Describes the economic/costs benefits of the project.
d) Summarizes how sustainable the methods used to meet the project goals are.
Task 500 Project Reports, Publications and Presentations
The project team is required to prepare a final report suitable for both the CEDE and SFCC and SCC. Prepare and present findings of the project to the Sponsor or other public groups in addition to the CEDE.
Task 500 Deliverables
· Project plan that outlines the proposed scope of work. To include description of project, schedule, list of expected deliverables, anticipated tasks, etc.
· Draft Circulation and Safety Master Plans for SFCC and SCC Campuses at end of Fall Semester. These plans will include schedule update, estimate of time to complete the project, documentation of existing conditions and issues, definition of planning goals, and proposed design alternatives.
· Final Circulation and Safety Master Plans for SFCC and SCC Campuses at end of Spring Semester. These will include final recommendations, cost estimates, and design documents.
PROJECT SCHEDULE
Time is of the essence on this project. The project schedule contains some specific milestones and also must accommodate the academic calendar. The student group may use the general dates below, as a guide, to develop the comprehensive schedule required for the proposal.
Information on Proposals Available: September 2, 2015
Teams Selected: September 4, 2015
Sponsor Workshop September 4, 2015
Civil CEDE Mandatory All Student/Advisor Meeting September 9, 2015
Workshop 1 Project Plans September 16, 2015
Workshop 2 Team Work and Communication September 23, 2015
Workshop 3 FolioTek Info, Tech Support, etc. September 30, 2015
Project Plans Due by 4 pm October 14, 2015
Founder’s Day Holiday / Midterms October 19, 2015
Project Plan Presentations October 21, 2015
Workshop 4 Report Writing November 4, 2015
Thanksgiving Holiday November 25 – 27, 2015
Project Status Presentations December 9, 2015
Project Status Reports Due by 4 pm December 11, 2015
Reading Days December 12 – 14, 2015
Classes Begin January 12, 2016
Martin Luther King, Jr., Holiday January 18, 2016
Workshop 3 Working to Completion January 20, 2016
President's Day Holiday February 15, 2016
Project Status Presentations February 17, 2016
Team Photos and Project Summaries Due March 2, 2016
Spring Vacation March 7 – 11, 2016
Good Friday – Easter Holiday March 25 – March 28, 2016
Final Reports Due April 27, 2016
Final Design Presentation April 27, 2015